Documents ACAN Asks For, by Asset Class

These are the documents ACAN asks for, by asset class. For every asset, each owner and beneficial owner also provides:

• Government ID for each owner and beneficial owner
• Documents for any company or trust that holds the asset
• Information on the source of funds

Missing some is normal: when you submit, we identify what is missing, and independent experts can produce reports you do not have yet. To tick off what you already have, use the interactive readiness checklist.

Real estate

Essential

• Deed or proof of title
• Title report or title insurance policy
• Recent appraisal
• Details of any mortgage or lien
• Property tax and insurance records

Helpful if you have it

• Boundary survey
• Leases and rent roll, if it earns rent
• Operating statements
• Inspection or condition report

Commercial real estate

Essential

• Deed or proof of title
• Title report or title insurance policy
• Recent appraisal
• Tenant leases and rent roll
• Two to three years of operating statements
• Details of any mortgage or lien

Helpful if you have it

• Environmental site assessment
• Boundary survey
• Property condition report
• Documents for the company that owns it

Farmland, timber or mineral royalties

Essential

• Deed and, for minerals, the mineral title chain
• Survey or plat
• Farm leases and yield records, a timber inventory, or royalty statements
• Recent appraisal, or a reserve report for minerals

Helpful if you have it

• Harvest or management plan
• Water rights documents
• Easements and conservation agreements
• Operator contracts or division orders

Solar and energy

Essential

• Land leases or grants
• Permits and grid interconnection agreement
• Generation or meter data, or the build plan
• Power purchase or offtake agreements

Helpful if you have it

• Independent engineer's report
• Equipment specifications and warranties
• Recent appraisal
• Construction contracts

Compute and data centers

Essential

• Facility lease or proof of ownership
• Power and capacity contracts
• Uptime and throughput records
• Customer contracts

Helpful if you have it

• Equipment inventory
• Independent technical assessment
• Insurance certificates
• Expansion plans

Commodities

Essential

• Warehouse receipts or proof of ownership
• Inventory or inspection certificates
• Offtake or sales contracts

Helpful if you have it

• Production records
• Shipping documents
• Insurance certificates
• Receivables ledger

Art and collectibles

Essential

• Bill of sale or other proof of ownership
• Provenance history
• Recent appraisal
• Where it is stored and how it is insured

Helpful if you have it

• Certificates or letters from authenticators
• Exhibition and publication history
• Condition report
• Photographs

Gems and jewelry

Essential

• Grading reports from a gemological laboratory
• Purchase records or other proof of ownership
• Recent appraisal

Helpful if you have it

• Photographs
• Where it is stored and how it is insured
• Any earlier certificates

Collector vehicles, yachts or aircraft

Essential

• Title and registration
• Chassis, hull or serial number details
• Complete maintenance records or logbooks
• Recent appraisal

Helpful if you have it

• Inspection or survey report
• Manufacturer heritage certification
• Storage, management or charter agreement
• Insurance policy

Fine wine and spirits

Essential

• Purchase invoices
• Bonded warehouse statements or storage history
• For casks, the cask ownership certificate

Helpful if you have it

• Recent valuation
• For casks, a regauge report
• Insurance details
• Photographs of bottles and labels

Music and media rights

Essential

• Publishing and recording contracts
• Registrations with collection societies or the copyright office
• Ownership shares (split sheets) for each work
• Two to three years of royalty statements

Helpful if you have it

• Catalog list with industry identifiers
• Licensing agreements
• Recent valuation

Patents and IP

Essential

• Patent or trademark registrations
• Assignment records showing ownership
• License agreements
• Royalty reports

Helpful if you have it

• Proof that maintenance fees are paid
• Recent valuation
• Any challenges or litigation history

ESG and impact credits

Essential

• Registry account and credit serial numbers
• Verification reports from an accredited verifier
• Project documents

Helpful if you have it

• Methodology documents
• Retirement records
• Buyer or offtake agreements

Sacred heritage objects

Essential

• Provenance and stewardship history
• Authorization from the community or institution that holds it
• Current custody arrangements

Helpful if you have it

• Condition report
• Export or cultural property documents
• Photographs

Sacred heritage objects are recorded as a registry and custody record only. They are never offered for sale.

An estate with several assets

Essential

• A list of the assets the estate holds
• How each asset is held, such as trust or company documents
• Contact details for the family's attorney or advisor

Helpful if you have it

• For each asset, what its own checklist above asks for
• Existing estate planning documents
• Recent appraisals